HR & Admin Executive

Overview
Manpower is seeking to recruit a HR & Admin Executive to join our client's team.

The HR and Admin Executive supports the day-to-day operations of the Human Resources department, ensuring the effective delivery of HR services including recruitment, onboarding, employee relations, compliance, and HR administration. This role serves as a key point of contact for employees and managers, providing guidance and ensuring HR policies are consistently applied.
Job Responsibilities:

• Prepare HR documents such as employment contracts, letters, HR-related documentation
• Maintain and update employee records and documents with full confidentiality
• Conduct onboarding and orientation for new hires.
• Oversee Off Boarding and conduct exit Interviews
• Maintain up to date knowledge on Employment Law.
• Compile and maintain all information and documents needed with regards to foreign employees work permits and renewals
• Maintain positive employee relations
• Act as a first point of contact for employee queries related but not limited to policies, and general HR matters.
• Assist the HR Team in Payroll Process
• Manage the Recruitment and Selection process including but not limited to job posting, short listing and scheduling interviews.
• Ensure HR policies and procedures are followed and updated as needed.
• Escalate employee grievances and coordinate resolution with HR Manager.
• Provide support to the HR team with ad hoc administrative tasks as required and ensuring continuity of HR operations during staff absences.

Requirements:

• Minimum of 1 to 2 years experience in HR operations.
• Degree or qualification in HR, Business Administration, or a related discipline.
• Good knowledge of employment law and HR best practices
• Experience handling work permits and visa
• Strong organizational and problem-solving abilities
• Ability to handle confidential information with discretion
• Proficient in MS Office and in HR software systems inc. Indigo Shireburn and BambooHR
• Detail-oriented and proactive, capable of managing multiple HR initiatives simultaneously.
• Strong communicator with collaborative interpersonal skills and a positive mindset.

Job Info:

• Type of Contract: Full time
• Benefits: 
  • Collaborative and multicultural team.
  • Growth opportunities in a rapidly scaling business.
  • Competitive Salary
  • GYM Entitlement
  • Health and Dental Insurance
• Work Setting: Hybrid
• Working Hours: Normal
• Candidate location: Lija, Malta

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