HR Administration Officer - Italian speaking

Overview

Manpower is seeking to recruit an HR Administration Officer to join our client's team.

Job Responsibilities:

• Preparation and management of employment contracts, extensions, amendments, and terminations
• Drafting employment offer letters and mandatory documentation
• Managing obligations under the Employment and Industrial Relations Act (EIRA)
• Handling registrations and notifications with Jobsplus
• Managing documentation for EU and non‑EU workers (Single Work Permit, immigration compliance)
• Providing administrative support to payroll (FSS, Social Security Contributions, income tax)
• Updating HR records and archiving documents in compliance with GDPR
• Verifying administrative documentation from subcontractors
• Supporting audit processes and inspections

Requirements:

• Diploma or Degree in Economics, Law, or related fields
• 2–4 years of experience in HR administration, preferably in Malta
• Knowledge of Maltese labour regulations
• Experience managing foreign workers
• Fluency in Italian and English (written and spoken)
• Excellent knowledge of Excel and MS Office
• Strong attention to detail, confidentiality, and compliance orientation
• Plus: Experience in multinational environments; Knowledge of FSS and Social Security Contributions; Experience with contractor/subcontractor management

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience 
• Work Setting: Onsite 
• Working Days: Monday to Friday
• Working Hours: From 8:00 to 17:00, with one hour of lunch break
• Candidate location: Must be already living in Malta

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