Manager (Data Protection & Administration)

Manager (Data Protection & Administration) Job Description

The Manager (Data Protection & Administration) is responsible for ensuring full compliance with the General Data Protection Regulation (GDPR) and other relevant data protection legislation. The role also involves leading administrative functions within the Office of the Chief Executive Officer, including internal communications, coordination of meetings and travel, and the preparation of reports and presentations. The Officer ensures that all processing of personal data is lawful, transparent, and secure, while maintaining high administrative efficiency and confidentiality across the CEOs office.

Duties & Responsibilities

Data Protection Compliance and Oversight

• Monitor compliance with GDPR and other data protection legislation by:
  • Identifying processing activities and verifying their compliance.
  • Organising data protection awareness training sessions.
  • Maintaining and enforcing updated Data Protection and Retention Policies.
  • Conducting regular Data Protection Audits.
• Advise the Chief Executive Officer, Data Processors, and officers involved in data processing.

Data Protection Impact Assessments (DPIAs)

• Recommend methodologies for DPIAs.
• Assess outsourcing needs and ensure contracts include data protection clauses.
• Evaluate DPIA compliance with GDPR safeguards.
• Participate in meetings related to data processing and digital systems.

Record Management and Data Subject Rights

• Maintain records of all data processing operations.
• Keep a logbook of personal data destroyed per the Retention Policy.
• Act as the contact point for data subjects regarding their rights.
• Provide regular compliance updates to the Data Controller.

Liaison and Cooperation

• Liaise with the Information and Data Protection Commissioner (IDPC) and other authorities.
• Collaborate with the Public Administrations Data Protection Unit.
• Cooperate with supervisory authorities during investigations and compliance activities.
• Serve as the contact point for personal data breaches and ensure GDPR reporting obligations are met.

Policy Development and Advisory

• Stay updated on national and EU data protection laws.
• Advise management on best practices in data protection and information security.
• Ensure staff are trained on data protection responsibilities.
• Uphold confidentiality in line with legal standards.

Administration and Office Management

• Prepare communications and documentation for the CEO.
• Organise meetings, travel, and itineraries.
• Remind management of tasks and deadlines.
• Handle requests and queries professionally.
• Draft reports, presentations, and internal documentation.
• Support internal communications and knowledge-sharing.
• Ensure high-quality administrative outputs and stakeholder communication.
• Foster a collaborative working environment.

Additional Responsibilities

• Support ad hoc events and initiatives.
• Represent the organization in meetings.
• Maintain confidentiality while sharing relevant information with management.
• Perform other duties as assigned, including emergency response coordination.
• Attend training and development opportunities.


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