Book-Keeping and Logistics Coordinator

Overview
Manpower is seeking to recruit a Book-Keeping and Logistics Coordinator to join our client's team.

Job Responsibilities:

• Financial Administration and Book-Keeping: 
  • Maintain accurate financial and expense records using company finance software.
  • Support the preparation and tracking of invoices, payments, and purchase orders.
  • Assist with order-to-cash processes and ensure documentation is properly filed and traceable. 
  • Reconcile accounts and maintain proper documentation for financial audits and reporting.

• Procurement, Parts, and Logistics Coordination
  • Manage the ordering and tracking of parts, equipment, and materials.
  • Coordinate shipping and delivery logistics, ensuring timeliness and proper documentation.
  • Liaise with suppliers, freight forwarders, and internal teams to ensure smooth operations.

• Office and Operational Support
  • Coordinate meetings and schedules for engineers, including preparation of materials and follow-ups.
  • Assist with office upkeep, including coordination of cleaning, maintenance, and supplies management.
  • Support the compilation, documentation, and maintenance of Standard Operating Procedures (SOPs) related to administration, finance, and logistics.

• Compliance and Reporting
  • Assist in maintaining documentation aligned with ISO 9001 and ISO 14001 standards.
  • Support internal audits and compliance reporting activities.
  • Ensure proper documentation control and version management of procedures.

• Website and Communications
  • Update company website with current projects, documentation, and news as required.
  • Support planning of technical showcases, client visits, and internal events.

Requirements:

• Proven experience in bookkeeping, accounting support, or logistics administration.
• Strong organisational and multitasking abilities, with attention to accuracy and deadlines.
• Proficiency with accounting or ERP software and standard office applications.
• Familiarity with order processing, inventory, or logistics coordination.
• Excellent written and verbal communication skills in English.
• Ability to work independently and collaboratively within a small, high performing team.
• Experience in a technical, engineering, or project-based environment is an asset.

Personality Traits

• Detail-oriented, methodical, and accountable.
• Proactive and dependable, with a problem-solving mindset.
• Discreet and trustworthy, especially when handling financial data.
• Flexible and calm under pressure, able to adapt to changing priorities.
• Quality-conscious and aligned with a culture of continuous improvement

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Benefits:
• Work Setting: Hybrid
• Working Days: Monday to Friday
• Working Hours: Flexible
• Candidate location: Must be already living in Malta

#LI-DNP #LI-MS1