On behalf of our client, Manpower Malta is seeking to recruit an HR Office admin to join our clients team. The Hr office admin plays a pivotal role in supporting the smooth day-to-day functioning of the office by handling general administrative duties and assisting with HR-related processes. This role ensures accurate record-keeping, efficient internal communication, and organisational compliance while contributing to the teams overall productivity.
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Key Responsibilities
· Provide general administrative support across departments.
· Manage filing systems, internal documentation, and office supplies.
· Assist with scheduling meetings, maintaining calendars, and organizing travel.
· Support HR processes including onboarding, document handling, leave tracking, and timesheets.
· Coordinate with payroll and accounting personnel for record reconciliation.
· Prepare reports, letters, and other documents using Microsoft Office tools.
· Handle incoming calls, emails, and correspondence in a professional manner.
· Maintain accurate employee and administrative records.
· Liaise with internal teams to ensure administrative continuity.
· Uphold confidentiality and data protection protocols.
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Required Skills & Qualifications
· Minimum of 5 years of experience in an administrative or similar support role.
· Minimum MQF Level 3 in English, Mathematics, and Accounting.
· Excellent command of spoken and written English.
· Strong organisational and time-management skills.
· High attention to detail and ability to handle confidential data.
· Proficiency in Microsoft Office applications (Word, Excel, Outlook, etc.).
· Basic understanding of HR and accounting systems.
· Strong interpersonal and communication skills.
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Additional Requirements
· Office-based role in Malta.
· Must be able to work independently and as part of a team.
· Knowledge of local HR regulations considered an asset.
