PA to the CEO

Job Summary

Manpower is seeking to recruit a Personal Assistant to join our client's team.

The Personal Assistant (PA) provides high-level administrative support to the Chief Executive Officer (CEO) and senior management team. This role involves managing communications, scheduling, documentation, and various operational tasks, while acting as a key point of contact for internal and external stakeholders.

Key Tasks & Responsibilities

• Manage the CEOs office, including diary management, correspondence, supplies, and office upkeep.
• Provide comprehensive administrative support to the CEO and senior management.
• Coordinate meetings, conference calls, and travel arrangements; attend meetings and record minutes when required.
• Serve as a liaison between the CEO and staff, clients, or external parties, handling queries and communications professionally.
• Maintain accurate records, including contracts, insurance policies, and mobile service agreements, ensuring timely renewals and updates.
• Support procurement and financial processes by handling authorised purchases, maintaining records, and liaising with Finance.
• Oversee and coordinate the duties and leave schedules of the Estate Facilitator.
• Manage travel logistics and visa arrangements, ensuring smooth and efficient itineraries.
• Handle confidential documents securely and maintain organized physical and digital filing systems.
• Liaise with directors, shareholders, auditors, and banks for signatures, documentation, and other administrative needs.
• Assist with event planning, such as organising corporate gifts and donations.
• Prepare reports, presentations, and other documentation as needed.
• Perform other general PA and secretarial duties as required.

Requirements

• Friendly, smart, confident and reliable personality with excellent verbal and written communication skills and telephone manners.
• Advanced level of English, especially in written business communications.
• Fluent in Maltese.
• Possess integrity and the ability to maintain discretion and confidentiality at all times.
• Excellent organisation and time-management skills.
• Flexibility and adaptability to cope with changing priorities.
• Excellent secretarial skills with intermediate to advanced MS Office knowledge (must be fully conversant in MS Word, Excel, PowerPoint, Outlook).
• Two to three years experience in a top-level, high-pressure, deadline-oriented PA, secretarial or senior administration environment.
• Proactive attitude, with a meticulous work approach.
• Clear thinking skills, levelheaded and solution-oriented.
• Experience in preparing contracts is considered an asset.

Whats in it for you

• Internal training programs and skill development initiatives
• Support with training and professional development
• Employee referral bonus incentive
• Complimentary daily Lunch
• Staff and family discounts on services and fees
• Staff Discounts on products and services from our subsidiaries
• State-of-the-art equipment and technology

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