Accounts Payables Clerk

Overview
Manpower is seeking to recruit a Accounts Payables Clerk to join our client's internal team.

The Accounts Payable Supervisor is responsible for ensuring both the Income Audit and Cost Control functions for the hotel, by supervising the Junior Cost Controller.

Job Responsibilities:

• Ensures all organisations expenses are accurately recorded as well as authorised by the relevant head of department.
• Ensures prompt and accurate payment of Travel agent commission.
• Ensures timely and accurate payment to suppliers on a monthly basis or as required.
• Supervises the Accounts Assistants in Accounts Payables
• Processes of invoices, expenses claims, and payments requests on the purchase ledger, including matching to goods received and purchased orders and delivery notes.
• Reviews and reconcile supplier accounts to keep only suitable balances outstanding
• Ensures invoices have the correct authorisation, liaising with those ordering goods and services.
• Maintains supplier account as well as update the supplier's bank details.
• Processing payments runs on a regular basis, ensuring correct authorisation, and referring to agreed payment terms or alternate internal instructions
• Controls over authorising changes to purchase ledger master data
• Develops and maintain relationships with suppliers and assist in supplier query resolution.
• Reconciles purchase ledger to supplier statements.
• Prepares accruals for unauthorised invoices and of unmatched purchase orders and delivery notes month end close procedures including reconciling purchase ledger to general ledger, and the
• Delegates and actively supervises the delegation of the work covering the above listed job objectives and responsibilities to the Accounts Payable Accounts Assistant
• Reviews and evaluates all training activities with the department
• Develops service enhancements and monitor change in a financial environment
• Delivers to tight deadlines
• Keeps abreast of newest trends and innovations in the hospitality industry.
• Generally being alert for opportunities to improve the profitability of the department i.e. through controlling wastage and being responsible for the economy of all utilities and resources.
• Takes a proactive approach to Accounting activity, anticipating potential opportunities.
• Maintains effective communication within the department and ensure that the Accountant is kept well informed of any problems/queries that have arisen.
• Reports any problems/complaints to the Accountant
• Attends any department training sessions and/or meetings required.
• Liaises with other departments to ensure good communication and offer support.
• Any other work given by Director of Finance

Requirements:

• Minimum 2 years in similar capacity
• Undergraduate degree or equivalent Certification or qualification in Accounting or Accounts Payables an advantage
• Familiar with hotel accounting as well as hotel operations 
• Knowledge of and experience with accounting, purchasing (preferably
  SUN Accounts and Micros-Fidelio Materials Control)
• Demonstrate management of a high volume AP activity, with knowledge of associated controls and procedures
• Excellent spread sheet and word processing skills (Microsoft Office)
• Communicate clearly and concisely
• Analytical and have driven to initiate new ideas or plans
• Strong and confident personality coupled with the ability to work as part of a team
• An organised and methodical approach
• A high level of accuracy and attention to detail
• Very good to excellent ability to interpret and report financial information
• Good time management for meeting strict deadlines
• Flexibility regarding work hours essential

Job Info:

• Type of Contract: Indefinite
• Salary: Depending on experience
• Benefits:
• Work Setting: Onsite
• Working Days: Monday to Friday
• Working Hours: 08:30 - 17:00
• Candidate location: Must be already living in Malta 

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