Trade Secretary ( Maltese, English & Italian Speaking )

Manpower Malta is seeking a Trade secretary for our client's sales Department team in Malta.

Responsabilities:

• Answer and redirect phone calls, manage emails, regular mail, shipments, photocopying, and other office day to day duties.

• Provides support with the administrative and accounting procedures to the operational outlets, managing payments and cash reconcilations.

• Determines which issues require immediate attention, and communicate to leadership any deviations from standard operating procedures

• Prepare letters, reports, memoranda, tables, financial data, meeting minutes, forms, and similar material based on dictation, rough draft, and plain or corrected copy; review materials for accuracy and formatting

• Assist junior staff members with onboarding such as orientation, basic information on good work practices in line with the company procedures

• Assist the sales department with coordination of schedules, appointments, daily operational tasks, travel arrangements and social events. Establish and maintain record-keeping system for files, contacts, and employee directory

• Oversee office equipment and supplies, and initiate requisitions to replenish inventory

• Manage and execute all promotional communication related to operational and future outlets is correct and in line with company directives.

• Provide secretarial support to the Sales department and Sales Manager.

• Requirements:
  
• • University degree (preferably in economics or similar);
    
  • Fluency in Maltese, English and Italian;
    
  • Excellent verbal and written communications skills
    
  • Excellent command of the Office Pack;
    
  • Experience working alongside others and offering support to achieve shared goals
    
  • Ability to handle multiple tasks while properly prioritizing urgent and high-impact work
    
  • Experience in an office environment or other professional setting
    
  • Ability to think proactively and show initiative
    
  • Ability to exercise discretion with sensitive information, including client and employee data
    
  • Good problem solving skills;
    
  • Good communication, social and organizational skills;
    
  • Flexibility;
    
  • Reliability.
    
  
  Salary:
  
  • To be negotiated based on level of education and work experience.