Administration and Office Coordinator

Responsibilities:

• Preparation of daily schedule
• Weekly upkeeping of teams time logs
• Monthly update of time logs in ProCenter
• Individual update of clients details in ProCenter
• Individual update of projects details and rates in ProCenter
• Issuing of fee notes to clients
• Follow up on fee notes issued to clients
• Download and preparation of tender documents/public quotations
• Coordinating tender/public quotation documentation for all Key Experts required
• Uploading tender/public quotation offers
• General administrative duties within the department
• General administrative duties as necessary from time to time in assistance to Admin/Finance
• department
• Covering for colleagues at main reception when necessary
• Issuing of invoices on monthly basis for all ongoing cases from ProCenter
• Follow up on outstanding amounts based on debtors list provided by Finance department

Requirements

• School leaving certificate is required;
• Excellent command of Microsoft Office applications;
• Proven track record working with administrative and clerical procedures and/or in a similar role;
• Exceptional written and verbal communication skills in English, whether in person, phone and/or
• written correspondence;
• Ability to work under pressure and to work closely with others in a multidisciplinary environment;
• Able to contribute positively as part of a team, helping out with various tasks as required;
• Attention to detail, influencing skills and assertiveness;
• Excellent interpersonal skills, able to communicate with confidence and clarity;
• Proficient analytical skills and a measured approach to decision-making, being able to take decisions as
• and when needed in the interest of efficiency;
• A motivated team player demonstrating an eager and positive work ethic;