Hr Admin

Manpower is seekign to recruit an HR Admin for our client. His/Her duties are to assist the Human Resources Executive in achieving the HR Departments objectives including handling personnel functions, training and health and safety requirements.



Requirements.

• To perform standard office procedures including scheduling appointments, organising interviews and performance reviews, processing and replying to mail/emails, answering phone calls, typing and filing, following the relevant checklists;
• To file all documents, papers, letters and records for quick and easy access and retrieval; to maintain and update files (manual and Shireburn); to ensure that all outgoing files are registered, easily traced and tagged;
• To prepare the necessary documents and conduct inductions of new employees;
• To handle all the necessary requirements related to work permits including gathering and scanning the required documents and submitting applications to Identity Malta;
• To assist in the engagement process for new employees and update the Shireburn recruitment database accordingly, using the relevant checklist;
• To support the Human Resources Executive in the recruitment process in line with Government regulations and Companys policies and to handle the administration of the recruitment process (as per relevant procedure);
• To advertise vacancies in accordance with HR and marketing policies and to contact employment agencies for hiring personnel when necessary and as directed;
• To liaise with Jobsplus and IRD and any other entity in relation to Grants and other Government Schemes available;
• To update records and keep track of any changes to the personnel records;
• To maintain employees records relating to vacation leave and sick leave;
• To report to the Human Resources Executive on any queries that employees might encounter;
• To provide regular input to the Human Resources Executive regarding Health & Safety issues, policies and procedures for the improvement of the system.
• To organize, coordinate training of employees and to keep training log sheets updated with any certificates pertaining to employee training records.
• To assist in organising the Companys social events including CSR days whilst actively participate in their promotion and attending when possible.
• To help out and participate in the Christmas Annual Dinner and other events and also in organizing rewards.
• To ensure a high quality/standard of work and service throughout.
• To perform any other duties related to the role which may be assigned from time to time.