PA/Office Administrator

As a Personal Assistant and Office Administrator, you will play a crucial role in supporting the smooth running of the office and assisting the executive team with various administrative tasks. You will be responsible for providing personal assistance to the directors and managing day-to-day office operations. The ideal candidate will have excellent organizational and time management skills, as well as exceptional communication and interpersonal abilities.

Responsibilities

Personal Assistance:

• Provide personal assistance to the senior management team, including scheduling appointments, managing calendars, and making travel arrangements.
• Manage phone calls, emails, and other correspondence on behalf of the senior management team.
• Assist with personal tasks such as running errands and organizing events.

Office Administration:

• Manage day-to-day office operations, including answering and directing phone calls, managing emails, and greeting visitors.
• Coordinate and schedule meetings, appointments, and conference calls.
• Maintain office files, records, and databases, both electronically and in hard copy format.
• Assist with HR tasks, including onboarding new hires, maintaining employee records, and managing employee benefits.
• Manage office supplies and inventory and ensure the availability of necessary resources.
• Collaborate with colleagues and team members to ensure seamless office operations.

Qualifications:

• Business Administration Diploma or equivalent; additional education or certification in office administration, business administration, or related field is a plus.
• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software and equipment.
• Excellent organizational, time management, and multitasking skills, with the ability to prioritize and meet deadlines.
• Strong communication skills, both written and verbal, with attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong interpersonal skills, with the ability to work collaboratively in a team-oriented environment.
• Proactive and resourceful, with the ability to anticipate needs and take initiative.
• Flexibility and adaptability to changing priorities and tasks.
• Co-ordination of meetings
• Attending Executive and Board meetings and take minutes.