Manager A Procurement

Manpower is looking for a Manager A - Procurement of the highest personal and professional integrity, principle, and knowledge, earning respect and support when making decisions and choices.

As Manager A - Procurement, your tasks will include:

• To assist staff members in the formulation and presentation of all the necessary documentation for the issue of public calls, including but not limited to public tenders/quotations documentation, to ensure that they are formulated in approved.
• Department of Contracts templates and/or in such a manner that they request from the open market the best value for money in line with the Agencys KPIs and commercial and regulatory objective that may arise from time to time.
• To assist in the management of the procurement process in all tendering phases from pre contract to post contract stages. This includes the uploading of documentation on website and its continuous up keep and updating.
• To ensure full adherence to Public Procurement Regulations and all the laws, regulations, procurement policy notices issued by the Department of Contracts/MFE/OPM and other Government sources from time to time.
• To assist in supporting and guiding managers on implementation/execution of eprocurement processes.
• To keep abreast of all changes to public procurement, regulations and policies and ensure the dissemination of all updated provisions to all those involved in procurement.
• To have good working knowledge of all the responsibilities of the procurement unit and be free from all conflict of interest.
• To assist in the monitoring of the Annual Procurement Plan for budgeting and general administrative purposes.
• To assist in the functioning and/or the preparation of the Committee as and when the need arises this may include preparing of Agenda and dissemination of minutes and papers to be discussed and approved.
• To keep abreast of the Agencys corporate plans to be able to stay focused on the Agencys procurement and related priorities.
• To operate the IT procurement system/database in line with the operational and administrative needs to the entire procurement process and of the procurement unit itself that may arise from time to time.
• To form part of a team in the day-to-day functioning of the Unit and to communicate and
• Educate staff members public procurement policies, procedures and compliance.
• To co-ordinate assist in the preparation of replies to objections by tenderers/contractors, and to attend PCRB and/or Court hearings as the case may be.

Quality Assurance

• To assist in reaching the set goals and standards established by the Agency/Directorate.
• To have full knowledge of Project Greens procurement policies and procedures.

Customer Relations and other Stakeholders

• To maintain effective customer and supplier relations throughout.

Organisation, Administration and Financial

• To compile periodic reports as required.
• To assist in administrative work related to their duties.
• To act in line with the public procurement regulations and Project Green policies and procedures in the procurement and public finances in general.

About You:

• The selected candidate needs to be a self-directed person with a strong work ethic and high expectations for performance; a person who is organised and has good communication skills as well as a good level of written and spoken Maltese and English.
• The role requires the possession of a minimum of an MQF Level 4 qualification as recognised by the MFHEA, a minimum of four (4) years work experience in various procurement phases such as formulation of tenders and forming part of evaluation committees, and experience in
• Government Regulations concerning public procurement and utilisation of public/EU funds.
• Furthermore, the candidate needs to have strong proficiency in computer skills, including
• Microsoft Office Suite