Secretary
Manpower is seeking to recruit a Secretary to provide professional administrative and secretarial support to lawyers and other team members, ensuring smooth day-to-day operations.
This role is ideal for someone who is highly organised, detail-oriented, and eager to work in a fast-paced legal environment.
Key Responsibilities:
- Manage calendars, schedule appointments, and coordinate travel arrangements.
- Handle incoming calls, emails, and correspondence promptly and professionally.
- Maintain and organize filing systems, both electronic and physical, in line with internal policies.
- Communicate with clients, courts, and external parties as required.
- Open and close client files according to established procedures.
- Prepare documentation for hearings, transactions, and client meetings.
- Track case deadlines and ensure compliance with timelines.
- Assist with time management software tasks.
- Support client onboarding, including KYC and compliance documentation.
- Monitor office supplies and ensure resources are efficiently managed.
Ideal Candidate Profile:
- Minimum A Level standard of education.
- Highly organized and detail-oriented.
- Fluent in English and Maltese, both spoken and written.
- Proficient in MS Word and MS Excel.
- Previous experience in a similar role is an asset but not essential.
Job Info:
- Type of Contract: Indefinite
- Salary: Based on experience
- Benefits: KPI Bonus
- Work Setting: On-site
- Working Days: Monday to Friday
- Working Hours: 08:30 – 17:00
- Candidate Location: Must already reside in Malta
