Corporate Services Executive

Corporate Services Executive

We are looking for a proactive and detail-oriented Corporate Services Executive to manage a portfolio of clients and provide corporate administration support. The ideal candidate will have experience within the corporate, legal, or financial services sectors, along with strong organisational and communication skills.

Key Responsibilities

• Manage a portfolio of corporate clients and handle day-to-day company administration requests.
• Prepare and submit statutory filings with the Malta Business Registry (MBR).
• Attend board meetings and prepare accurate meeting minutes.
• Open and close bank accounts and liaise with banking institutions as required.
• Maintain company registers in accordance with the Companies Act (Chapter 386 of the Laws of Malta).
• Coordinate with lawyers, accountants, auditors, and other service providers on behalf of clients.
• Liaise with the Malta Business Registry and other regulatory authorities.
• Collect and verify due diligence documentation in line with Know Your Client (KYC) requirements.
• Ensure ongoing compliance and monitoring obligations are maintained across client portfolios.
• Maintain accurate and up-to-date records within internal systems and databases.
• Deliver services in line with agreed service levels and deadlines.
• Build and maintain strong client relationships, keeping clients informed of relevant regulatory and industry developments.

Requirements

• Minimum 2 years' experience in a similar role, preferably within the corporate, legal, or financial services sectors.
• Relevant qualification in a related field; tertiary education is considered an asset.
• Excellent written and spoken English.
• Strong communication and interpersonal skills.
• Proactive, hands-on, and service-oriented approach.
• Ability to work under pressure, manage multiple priorities, and meet deadlines.
• Strong organisational and time-management skills, with the ability to work independently.
• Proficiency in Microsoft Office applications.

What We're Looking For

• Detail-oriented and highly organised.
• Professional and client-focused.
• Reliable, adaptable, and able to work in a fast-paced environment.
• Committed to delivering high-quality service and maintaining compliance standards.



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