Receptionist/Administrative Assistant

Manpower is seeking to recruit a Receptionist/Administrative Assistant to join our client's team.

Responsibilities:

Working on a Full-Time basis, the chosen candidate will be responsible for:

• Providing secretarial, administrative and clerical services to the company, managing reception at all times;
• Greeting and assisting visitors in a courteous manner;
• Taking calls and recording messages accurately, directing calls accordingly;
• Organizing and coordinating appointments and travel arrangements;
• Managing meeting rooms, ensuring that calendar invites are issued as needed when required and ensuring that meetings rooms are prepared in a timely manner ahead of scheduled meetings;
• Assisting with event organization;
• Liaising and coordinating with suppliers and vendors for office upkeep and maintenance, ensuring that regular inventory checks are carried out to replenish and purchase supplies in good time;
• Supporting and assisting the Administration team with financial, administrative, marketing and HR tasks, as assigned from time to time;
• Assisting with IT services coordination, ensuring that such matters as printer services and maintenances are conducted on a regular basis, although tasks may vary as required from time to time;
• Building maintenance administration;

Requirements

• School leaving certificate is required;
• Excellent command of Microsoft office applications;
• Proven track record working with administrative and/or clerical procedures in a similar role;
• Exceptional written and verbal communication skills in English, whether in person, phone and/or written correspondence;
• Ability to work under pressure and to work closely with others in a multidisciplinary environment;
• Able to contribute positively as part of a team, helping out with various tasks as required;
• Attention to detail, influencing skills and assertiveness;
• Excellent interpersonal skills, able to communicate with confidence and clarity;
• Proficient analytical skills and a measured approach to decision-making, being able to take decisions as and when needed in the interest of efficiency;
• A motivated team player demonstrating an eager and positive work ethic;